Privacy Policy
This privacy policy (“Privacy Policy”) applies to the collection and processing of personal data carried out:
(i) when you interact with the website https://www.sarapolievents.com (the “Site”) operated by Sara Poli Events S.r.l.s., with its registered office at Via Roma No. 58, 36061, Bassano del Grappa (VI), VAT No. and Tax ID No. 04554520249;
(ii) when you access the services of Sara Poli Events S.r.l.s., whether online on our Website or offline, as well as when you contact us for support services, information about weddings and events, workshops, quotes, or specific requests;
(iii) quando comunichiamo con lei nell’ambito delle nostre attività di informazione, newsletter e marketing.
By accessing and using this Website, or by otherwise providing us with your personal data—for example, when you contact us by phone or via e-mail —you confirm that you have read and understood how we collect, process, use, and disclose your personal data, as described in this Privacy Policy. For specific processing activities, we require your consent. By continuing to browse this Site, you indicate that you accept the processing activity in question. We collect and process personal data in compliance with applicable data protection laws and regulations, including, but not limited to, the laws enacted by the European Union regarding the protection of natural persons with regard to the processing of personal data and the free movement of such data, as well as all laws enacted in EU Member States, as well as the decrees and guidelines of the data protection authorities, as applicable from time to time, and Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 (General Data Protection Regulation or “GDPR”), which supplements the applicable national provisions (the “Data Protection Laws”).
WHO CONTROLS THE PROCESSING OF MY PERSONAL DATA? WHO IS RESPONSIBLE FOR IT?
The data controller for the personal data that is collected is: Sara Poli Events S.r.l.s. in the person of the Legal Representative, in compliance with European Union data protection laws. The Data Controller/Data Processor may be contacted through our Privacy Office at the following address: sara@sarapolievents.com
WHAT PERSONAL DATA IS PROCESSED?
Automatic Collection of Information on This Website The processing of your personal data when you visit and browse the Website is limited to so-called browsing data—that is, data whose transmission to the Website is implicit in the operation of the systems used to manage the Website and in the communication protocols typical of the Internet. Browsing data includes, for example, the IP addresses of the devices you use to connect to the Site and other parameters related to your device and operating system.
In principle, browsing data—such as the information specified above, for example, the number of visits and the time spent on the Site—is collected and processed by us exclusively for statistical purposes and in aggregated form to measure and evaluate the Site’s performance. By their very nature, browsing data may lead to the identification of users if associated with data held by third parties. However, we do not collect browsing data for the purpose of associating it with identified users, except where such data may be used to assess potential liability in the event of crimes committed against the Site or through the Site, to the extent permitted by law.
In addition, certain information is collected on this Site through cookies and other tracking technologies (including Google Analytics, Google Maps, Instagram widgets, LinkedIn, and Mailchimp), as described in our Cookie Policy available at the bottom of the Site. By closing the Site’s cookie banner and setting your cookie preferences through our tool and in your browser, you may accept or decline our use of cookies and similar technologies. If you do not accept our use of cookies in this manner, please set your cookie preferences accordingly. You may always withdraw your consent and change your cookie preferences at any time. If you disable our cookies, your browsing experience on the Site may be affected.
Information you voluntarily provide to us: We collect and process:
personal data you provide when you interact with the Site’s features (e.g., contact forms, workshop or lab registration). This personal data may include: first and last name, address, e e-mail, phone number, and details about the requested event or course.
Personal data you provide when you sign up for or enroll in our training and informational activities (through our Website or at our locations), such as when you subscribe to our newsletters or mailing lists (via Mailchimp) or participate in promotions and other initiatives. This personal data may include: first and last name, email address ( e-mail), phone number, and a history of the services or workshops you have attended.
Personal data you provide when you interact with our staff, such as when you submit a request for information or a quote for a wedding or corporate event. This personal data may include: first and last name, address, email address ( e-mail), phone number, information about the reasons you contacted us, and the content of communications related to your interaction with our staff.
WHAT ARE THE PURPOSES OF PROCESSING MY PERSONAL DATA?We collect and process your personal data for the following purposes:
for the operation and management of the Site;
to respond to your requests for contact information, details, and quotes regarding events, weddings, parties, and workshops;
for direct marketing purposes by Sara Poli Events S.r.l.s.;
to send (with your consent, including via email or other electronic means of communication such as SMS, MMS, instant messaging apps, or platforms like Mailchimp) advertising and informational material about our services, special events, promotions, new workshops, and activities organized by Sara Poli Events S.r.l.s.;
to comply with our obligations under laws, regulations, and EU rules, and to assess and defend a legal right.
WHAT IS THE LEGAL BASIS FOR THE PROCESSING OF MY PERSONAL DATA, AS DESCRIBED IN THIS DOCUMENT?
We will collect and process your personal data for the purposes described in the section “What are the purposes of processing my personal data?” on one of the following legal bases: i
The processing of your personal data is necessary for the conclusion of a contract or to take steps prior to entering into a contract, at your request (Article 6.1(b) of the GDPR);
The processing is necessary for purposes related to our legitimate interests, provided that such interests do not conflict with your interests or fundamental rights and freedoms (Article 6(1)(f) of the GDPR). The legitimate interests we pursue include, in particular, our interest in managing and maintaining our contractual relationship with you, responding to your specific requests, seeking your feedback to improve our website and services, or conducting other general marketing activities on behalf of Sara Poli Events S.r.l.s.
When your specific consent is required for the processing of personal data, as described in this document, your personal data will be processed based on that consent (Article 6.1(a) of the GDPR).
HOW LONG WILL MY PERSONAL DATA BE PROCESSED?
Personal data is not retained beyond the time necessary to achieve the specific data processing purposes described herein, unless longer or shorter retention periods are required under applicable laws.
IS MY PERSONAL INFORMATION SAFE?
We are committed to protecting the security and confidentiality of your personal data. We implement—and require each service provider and/or third party responsible for processing personal data on our behalf to implement, in accordance with our instructions—technical and organizational measures designed to prevent the loss and destruction (including accidental loss and destruction) of data, as well as unauthorized access and unlawful or abusive use of data. Furthermore, IT systems and software programs are configured so that personal and identifying data are used only when necessary to achieve the specific processing purposes set forth in each instance.
We use a wide range of advanced security technologies and procedures to help protect personal data against the risks described above.
However, it is important to note that no electronic transmission or storage of information is 100% secure. Therefore, despite the security measures we have implemented to protect your personal data, we cannot guarantee that instances of data loss, misuse, or alteration will not occur.
In the event of a personal data breach, the Data Controller, in accordance with Article 33, shall notify the competent supervisory authority pursuant to Article 55 of the GDPR without undue delay and, where feasible, within 72 hours of becoming aware of the breach, unless the personal data breach is unlikely to pose a risk to the rights and freedoms of natural persons. If the notification to the supervisory authority is not made within 72 hours, it shall be accompanied by an explanation of the reasons for the delay.
When a personal data breach is likely to result in a high risk to the rights and freedoms of natural persons, the data controller, in accordance with Article 34, shall notify the data subject of the breach without undue delay.
WHERE DOES MY PERSONAL DATA END UP? WHO ARE THE RECIPIENTS, WHERE IS THE DATA TRANSFERRED, AND FOR WHAT PURPOSES?
Personal data collected through our Website is stored on servers managed internally or by trusted hosting providers coordinated by Sara Poli Events S.r.l.s.
We disclose personal data within the limits and under the conditions specified in this Privacy Policy, with your specific consent, where required, in accordance with data protection laws.
Within our organization, your personal data will be accessible to specifically designated and trained internal and external personnel who need access to it in connection with the duties they perform and the purposes of processing specified in this document. We ensure that these individuals are required to comply with all applicable security and confidentiality obligations.
Your personal data may also be shared with institutions, authorities, public entities, insurance companies, professionals, independent consultants, and digital service providers (e.g., Mailchimp for sending emails e-mail, Google for Maps and Analytics), companies, or other legitimate recipients, where permitted by applicable laws and regulations, such as in the event of legal proceedings, requests from courts and competent authorities, or other legal obligations, to protect and defend our rights, our assets, and the Site. Personal data will not be disclosed to third parties for their own independent marketing purposes.
The recipients listed above may be located in countries other than the country where the personal data was originally collected—keeping in mind that, in principle, your personal data will be transferred only within the European Economic Area or to other countries that the European Commission recognizes as capable of ensuring an adequate level of personal data protection (or through appropriate safeguards such as standard contractual clauses).
AM I REQUIRED TO PROVIDE MY PERSONAL INFORMATION? WHAT ARE THE CONSEQUENCES IF I REFUSE TO PROVIDE IT?
Except with regard to browsing data, providing your personal data may be a necessary requirement for entering into or performing a contract, as well as for the provision of certain services—such as subscribing to our newsletters, booking a workshop, and responding to and handling requests for information, quotes, questions, or feedback. In the circumstances mentioned above, your refusal to provide us with your personal data would prevent us from fulfilling the contract or providing the requested services or information, as specified above.
WHAT ARE MY RIGHTS REGARDING THE PROCESSING OF MY PERSONAL DATA, AND HOW CAN I EXERCISE THEM?
You have the right, at any time, to exercise the rights granted under applicable data protection laws, including—by way of example only—the right of access, rectification, restriction, erasure, objection (that is, the right to object, at any time and free of charge, to the processing of your personal data for direct marketing purposes), and portability, as well as the right to withdraw your consent. In addition, you have the right to file a complaint with the competent supervisory authority.
For a summary of what these rights entail and how to exercise them, please refer to Appendix 1 of this Privacy Policy.
If you have any questions or requests regarding the processing of personal data by Sara Poli Events S.r.l.s., or if you wish to exercise your rights under data protection laws, please contact us at sara@sarapolievents.com.
CAN WE CHANGE OUR PRIVACY POLICY?
We reserve the right to update and modify this Privacy Policy, in whole or in part, at any time, to the fullest extent permitted by applicable law. The version published on the Website is the one currently in effect. In the event of changes to this Privacy Policy, we will notify you by posting a link on the Website’s home page to the revised Privacy Policy, titled “Privacy Policy: Recent Changes,” and/or by notifying you through other means (for example, via e-mail, if applicable or as required by law, and if we have your email address).
Appendix 1 - Rights of the Data Subject
As an individual whose personal data is processed in the manner described in this Privacy Policy, you may exercise various rights, which we summarize below. Please note that the exercise of these rights is subject to certain requirements and conditions set forth in applicable law.
RIGHT OF ACCESS: To the extent permitted by applicable law, you have the right to obtain confirmation from us as to whether your personal data is being processed and, if so, to request access to such personal data.
RIGHT TO CORRECTION: You have the right to ask us to correct any inaccurate personal data concerning you or to supplement it.
RIGHT TO ERASURE (“RIGHT TO BE FORGOTTEN”): You have the right to ask us to erase your personal data under certain circumstances.
RIGHT TO RESTRICT PROCESSING: In certain circumstances, you have the right to request that the processing of your personal data be restricted.
RIGHT TO DATA PORTABILITY: You have the right to receive your personal data in a structured, commonly used, and machine-readable format.
RIGHT TO OBJECT: You have the right to object, at any time, to the processing of your personal data for reasons based on your particular situation.
RIGHT TO OBJECT TO DIRECT MARKETING: If your personal data is processed for direct marketing purposes, you have the right to object at any time.
RIGHT TO WITHDRAW CONSENT: You may withdraw your consent at any time, effective for the future. For any inquiries: sara@sarapolievents.com. Complaints may be submitted to the Data Protection Authority (www.garanteprivacy.it).
Cookie Policy
The Sara Poli Events S.r.l.s. website uses cookies and similar technologies to ensure that its features work properly, to enable maps and social media links, and to improve the user experience with its online applications.
DEFINITIONS
Cookies are small pieces of text (letters and/or numbers) that allow the web server to store information on the client (the browser) for use during the same visit to the site (session cookies) or later, even days later (persistent cookies).
TYPES OF COOKIES
Strictly Necessary Cookies: These cookies are essential for the website to function properly.
Analytics and performance cookies: These are cookies used to collect and analyze website traffic and usage anonymously (e.g., Google Analytics, if enabled).
Third-Party Cookies and Integrations: The website includes third-party components and widgets, such as Google Maps, newsletters sent via Mailchimp, and links/widgets for Instagram and LinkedIn social media profiles. These third parties may set their own cookies.
COOKIE DURATION AND MANAGEMENT: Userscan choose whether or not to accept cookies by adjusting their browser settings: